The Strategic Procurement Mindset: Sara's Journey in Hospitality Management

The Strategic Procurement Mindset: Sara's Journey in Hospitality Management

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Published on March 4, 2024

Explore Sara's journey through the evolving landscape of hospitality procurement, where her strategic mindset and leadership have fostered growth and sustainability.

We are honoured to feature Sara in this edition of our magazine, a seasoned professional who has made significant contributions to the field of procurement and supply chain management within the hospitality industry. Currently serving as the Purchase Manager for Suba Group of Hotels, Sara has been instrumental in overseeing all operational and project-related procurement activities since 2015, in collaboration with her esteemed colleagues, Mr. Pradeep Dubey and Mr. Majaz. Boasting an impressive tenure of over 15 years in supply chain management, Sara's journey began in Chiplun, where she completed her education with a diploma in electronics. Her transition to Suba Group marked a pivotal moment in her career, providing her with the opportunity to further her education in the management stream. Presently, Sara is pursuing an MBA in Supply Chain Management, underscoring her commitment to professional growth and excellence in her field. Her insights and experiences are sure to enrich our understanding of the intricacies of procurement and supply chain management in the hospitality sector.

Can you provide an overview of your experience in procurement and supply chain management, particularly within the hospitality industry?

My journey in procurement and supply chain management has been thoroughly enriching and educational. The dynamic nature of procurement offers a continuous learning opportunity, as predicting vendor behaviour during negotiations remains a complex challenge. Transitioning from the manufacturing sector to the hospitality industry in 2015, I embarked on this path as a novice. Since then, I have dedicated myself to acquiring new knowledge daily. Participating in sessions such as this Q&A is also part of my learning process. In the hospitality industry, the roles of procurement and supply chain management are vital for the seamless functioning of hotels, restaurants, and similar establishments. Key areas of focus for me have been vendor management, inventory control, and cost optimization.

As the Purchase Manager at Suba Group of Hotels, what initiatives do you employ to ensure timely and cost-effective procurement of goods and services while maintaining quality standards?

My approach involves a multitude of strategic initiatives aimed at enhancing our procurement operations, always in collaboration with my team. These strategies encompass Supplier Relationship Management (SRM), centralising purchases for branding purposes, implementing new technologies or software, and engaging in forecast planning complemented by systematic logistics. Whether it pertains to operational or project-based purchases, our priority remains on sustainability and quality assurance. For instance, ensuring the consistent quality of amenities across all properties, regardless of variations in local vendors, exemplifies our commitment to maintaining high standards.

How do you approach vendor selection and management to ensure strong partnerships and reliable supply chains for the hotels under the Suba Group?

Vendor selection and management are critical to fostering strong, reliable partnerships and ensuring a dependable supply chain for the Suba Group. Our criteria for vendor selection are based on their historical performance, capability, and product or service knowledge. Principles such as regular communication, transparency, and a mutual commitment to continuous improvement guide our vendor relationships. For example, when upgrading our CCTV systems from SD to HD in our Mumbai properties, we opted to continue with our existing trusted vendor, emphasising the importance of trust, security, and accountability over exploring new vendor relationships.

Suba Group likely operates multiple hotels with diverse needs. How do you prioritise and coordinate purchasing activities to meet the unique requirements of each property?

Prioritisation and coordination of purchasing activities begin with a comprehensive analysis of each property's specific needs, considering factors such as location, environment, and logistics. I maintain regular communication with local store personnel, leveraging a mix of centralised and decentralised purchasing strategies to address the diverse needs effectively. For example, to minimise transport costs and breakage risks, we source fragile items like tea and coffee mugs locally, demonstrating our adaptability and strategic planning in procurement practices.

As a woman in a leadership role within the hospitality industry, what achievements are you most proud of, and how have they contributed to your personal and professional growth?

Transitioning from the manufacturing sector to a service-oriented industry presented a significant learning curve. The faith my supervisor, Mr. Mansur Mehta, placed in me to navigate this transition has been instrumental in my growth. Over nearly a decade in supply chain management, I've observed the underrepresentation of women in leadership roles within this field. Successfully leading new building projects and managing teams of contractors and vendors has not only been a source of professional pride but has also highlighted the importance of diversity and inclusion in leadership roles.

Collaboration with other departments, such as operations and finance, is crucial in procurement. How do you ensure alignment and communication to meet the overall goals and objectives of Suba Group?

Effective collaboration hinges on maintaining clear and consistent communication across all departments. By ensuring smooth operations in invoicing, payment follow-ups, and purchase order management, we foster a cohesive environment. My role as a coordinator is vital as the Suba Group expands, necessitating seamless interaction with accounts, stores, and operational teams across properties. Mastery in communication, whether through emails, WhatsApp, or Zoom meetings, is essential for aligning our procurement objectives with the broader organizational goals.

In a rapidly changing industry, how do you stay informed about market trends, supplier capabilities, and technological advancements to enhance the efficiency and effectiveness of procurement processes within Suba Group of Hotels?

Staying abreast of industry developments is a priority for me, achieved through attending relevant exhibitions, conducting market research, and fostering new vendor relationships. Analysing past purchase data, engaging with vendors, and participating in vendor meetings are key components of our strategy. Soliciting feedback from end-users post-implementation and monitoring vendor performance are critical for enhancing our procurement processes' efficiency and effectiveness.

Women's Day is a celebration of women's achievements and contributions to society. Looking ahead, what are your hopes and aspirations for the future of women in leadership roles within the hospitality industry, and how do you envision continuing to make an impact in your role at Suba Group of Hotels?

As a female Purchase Manager, I anticipate and currently experience equal opportunities for leadership within my organisation, which upholds a culture of respect and equality regardless of gender. Nonetheless, I recognize the challenges women often face, particularly in balancing professional opportunities with family and childcare responsibilities. Overcoming these barriers requires a commitment to skill enhancement, higher education, and effective family management. It's imperative that organisations support gender equality, empowering women to pursue leadership roles unencumbered. As we celebrate Women's Day, my aspiration is for continued progress towards gender parity in leadership within the hospitality industry and beyond.

This Interview is Published Exclusively in HospitalityNews.in.

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Admin

Published on October 4, 2024

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Ganesh Ramamurthy: Elevating Boutique Hospitality with a Touch of Tradition

Nishang Narayan

Published on April 2, 2024

In an enlightening dialogue with Hospitality News, Ganesh Ramamurthy, the visionary behind Atithi Pondicherry's success, shared his approach to intertwining traditional charm with modern hospitality. His extensive experience and academic background in hotel management have not only shaped Atithi Pondicherry into a beacon of personalized guest experiences but also made Ramamurthy a mentor and innovator in the field.

When asked about maintaining Atithi Pondicherry's unique identity, Ramamurthy highlighted the emphasis on human connections over digital transformations, ensuring the brand's distinctiveness and service excellence thrive in a competitive market. He also detailed the collaborative efforts across departments that guarantee a seamless guest experience, reflecting his trust-based management philosophy.

A focal point of our conversation was Ramamurthy's strategy for community engagement and local partnership, which bolsters the hotel's authenticity and supports the local economy. Moreover, his insight into balancing innovation with tradition, such as introducing sustainability practices without overshadowing the hotel's heritage, underscores his forward-thinking leadership.

Select responses reveal Ramamurthy's knack for efficient revenue management and cost-saving measures, like optimizing daily newspaper distribution, which underscores his commitment to sustainability and guest satisfaction. Furthermore, his personal recommendation to experience the hotel's infinity pool exemplifies his dedication to creating memorable guest experiences.

Reflecting on the evolution of hospitality culture and offering advice to aspiring professionals, Ramamurthy underscores the importance of patience, learning, and personal interaction, crucial traits for success in the hospitality industry.

Ganesh Ramamurthy's insights offer a fascinating glimpse into the art of blending tradition with innovation in hospitality. His dedication and strategic thinking illuminate the path for future leaders. For a more comprehensive dive into Ramamurthy's philosophies and practices, make sure to watch the full interview available on the Hospitality News YouTube channel and read the detailed discussion in Hospitality News magazine. Follow @indiahospitalitynews on Instagram for more updates and insights into the world of hospitality.

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Nurturing Talent, Inspiring Excellence: Vinesh Gupta's Leadership Philosophy

Nurturing Talent, Inspiring Excellence: Vinesh Gupta's Leadership Philosophy

Admin

Published on April 2, 2024

In this exclusive interview, we delve into the illustrious career of Vinesh Gupta, General Manager of The Den in Bengaluru, Karnataka, India.

Vinesh Gupta brings over two decades of rich and diverse experience in the hospitality industry, currently serving as the General Manager of The Den in Bengaluru, Karnataka, India. Beginning his journey with Hyatt Regency Delhi in 1994, Vinesh steadily climbed the ranks, showcasing his expertise in financial analysis and project management. During his tenure at Hyatt Regency, he served as Asst. Front Office Manager and later undertook various positions, including Regency Club Manager. Expanding his horizons, Vinesh joined The Imperial New Delhi as Front Office Manager, further honing his skills in guest relations and operations management.

His career trajectory led him to Taj Hotels, where he contributed as Front Office Manager at Taj Lands End Mumbai and Accommodations Manager at Taj Bengal Kolkata, showcasing proficiency in budgeting and financial analysis. Continuing his journey, Vinesh assumed the role of Executive Assistant Manager - Rooms at Shangri-La New Delhi, demonstrating his capabilities in overseeing room operations and ensuring guest satisfaction.

Further enriching his expertise, Vinesh served as Executive Assistant Manager at The Leela Palaces & Resorts, spearheading initiatives to enhance guest experiences and operational efficiency. His career highlights include significant tenures with leading international hospitality brands such as Hilton, Wyndham Hotel Group, Starwood Hotels & Resorts Worldwide, Mövenpick Hotels & Resorts, and Dan Hotels Israel.

1. What initially sparked your interest in pursuing a career in the hospitality industry, and how has that passion evolved over the years?

Studying Hospitality was more of an accident than a choice. I was bright & intelligent, but not studious; and the aspiration of alternate career landed me in hospitality. Initially, it was the excitement of doing something different – cooking, beverages, languages, etc. but later I developed a serious liking for this emotionally satisfying and a people centric business.

A successful hotelier must be passionate to the extent of just short of being eccentric. It is a demanding profession, where your passion drives the results. The early success drove me harder and my urge to better myself and improve, innovate & be impactful stretches my limits of passion

2. With your extensive experience across various renowned hotel chains, what key lessons have you learned that you believe differentiate exceptional hotel management from merely adequate management?

Humility and humanity in our leadership styles make us different. We are as good as our team, and I very strongly believe that the virtues mentioned above hold true for handling all stakeholders – be it guests, team members, owners, or corporate officers. 

Leading by example and demonstrating it in front of your team will increase their will to perform and drive towards excellence both qualitatively and financially 

3. As someone deeply involved in Food and Beverages, could you share a particular dining experience or innovation that you have spearheaded, which significantly enhanced guest satisfaction and loyalty?

There is always something happening at The Den. Surprising things, interesting things, enjoyable things – but you will always find something to stimulate you. Food & Beverage is all about touching the hearts of your guests.

One of the major challenges of any F&B operation is to give the first course to the guests in no time – and most of us falter here. At Layla, as soon as the guest enters, the waiter post greeting and seating , will bring the selection of Cold Mezze to visually pick and choose with hot Pita’s and then the Menu is given to the guest. 

Being authentic, innovative, and original has always made us darling of our guests – be it Kanafe or a Filo Feta; Goat Milk Panacota or Shrimp Falafel; our small but crazy repertoire is our mantra to guest satisfaction

4. The Den prides itself on offering an environment where guests can seamlessly transition between eating, working, sleeping, and playing. How do you ensure that each aspect of this experience is meticulously curated to exceed guest expectations and create a memorable stay?

As a definition, Den is an informal, quiet, and comfortable room in a house where someone goes to read, work, play and relax; and we have taken it to our cores.

Eat Work Sleep Play is our DNA. At the heart of The Den is our authentic hospitality and a philosophy to do what you want do with comfort, panache and just a little edge. It is a place to sleep comfortably, work effectively, eat gloriously and play…well…we hope enjoyably.

Employee retention and morale are crucial for the success of any hotel. What initiatives have you introduced to promote staff engagement and career growth opportunities within the hotel?

We are as good as our teams is the basic premise at The Den. We are humane and humble. We practise the family values at workplace, and we believe in transparency. 

The associates have a career path to be leaders and we have showcased the same where our team members have grown multiple levels and are in certain leadership roles. 

We have our very own “The Den Academy” to nurture and develop the talent inhouse. All we ask for is the positive attitude, a will to work and need of the job.

5. In a competitive market like Bengaluru, attracting corporate clients is vital. What initiatives have you implemented to enhance The Den's appeal to business travellers and corporate events?

The Den is a Millennial Luxury hotel. We have our value systems and a very well-defined niche market. It is a very stylish and classy hotel and at The Den you expect everything to just work. And it does. Perfectly. But more than that, the guest experience you receive is completely seamless. Each one of our team members is trained to deliver our unique Den hospitality.

6. As a prominent establishment in the Whitefield business district, how does The Den actively contribute to the local community and foster meaningful relationships with residents and businesses in the area?

Local community, environment and sustainability are certain key pillars at The Den. From fund raisers to direct support; education to charity; training the underprivileged to embracing diversity, we have been able to create an amazing equilibrium that holds and respects human values.

7. In your opinion, what are the most crucial qualities a leader in the hospitality industry should possess, and how do you embody these qualities in your role as General Manager?

Lead by Example, Attention to Detail, Innovative leadership, and Entrepreneurial Approach are quintessential for success in hospitality.

Staff look to leaders for cues on how to behave and I model company values and behaviours that I want to see in the team. Leading by example include things like listening to the team, helping, delivering on promises, and being inclusive.

Remembering employee’s names, if they have children, pets, birthdays, and life events makes a huge difference in creating more personal connections and keeping teams engaged.

8. Looking ahead, what trends do you foresee shaping the future of the hospitality industry, and how do you plan to adapt and stay ahead of these changes in your leadership role?

Hospitality is a very dynamic and ever-changing world as we are dealing with Human Emotions at every stage. I would take a leap of faith with technology – especially AI and XI changing our very philosophy of hospitality. However, the differentiator will always be the Human touch. We need to be very agile and embrace the technology with the human touch, and that’s what I keep myself abreast with and implement it wherever possible.

This Interview is Published Exclusively in hospitalitynews.in

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